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We recently announced a partnership with Canoe Intelligence to provide a solution which integrates Canoe’s document collection and AI-based data extraction technology with our award-winning research management platform. We’re now delighted to illustrate the ways in which this partnership can benefit users of both platforms.

The Canoe platform uses artificial intelligence to automatically read, recognize and tag documents that it ingests from numerous sources, including popular data rooms like Intralinks. It is able to identify the types of documents that it is given, from Account Statements and Capital Call Notices to Quarterly Reports and Investment Memos, and more. From here, it extracts salient metadata within each document, such as the names of related entities, the fund associated with a Capital Call, and any key quantitative data, such as the ending balance on an Account Statement.

With this integration enabled we can stream documents from Canoe to Bipsync, and we are able to leverage all of the metadata that has been applied. It’s configurable enough that each client can craft their ideal workflow with no custom development required from us.

Let’s explore how the integration works in practice.

Automated Document Ingestion

The main workflow of the integration allows documents to be automatically transported from Canoe into Bipsync. In order for this to work, you will need to authenticate a connection between the two platforms. This is both simple and secure.

Once you have an authenticated connection you can begin pulling documents through. You will be able to configure the frequency of these imports based on what works for you; from once a day, to once an hour, to every ten minutes or even faster. 

Filtering incoming documents

The import process is highly configurable. You’ll start by configuring filters to help Bipsync determine which documents are eligible for inclusion.

You can specify that you only want documents that have arrived in Canoe from a certain source (eg. Intralinks, email, or Canoe’s API). You can also specify exactly which document types you want (eg. Capital Call Notice, Account Statement), and you can also indicate whether only documents that have been completed or approved within Canoe should be imported, among other filters.

Filtering Canoe documentsThis approach gives you full control over the content that ends up in the RMS.

Classifying documents within Bipsync

As mentioned earlier, Canoe uses artificial intelligence to recognize the documents you will be ingesting and then extract the relevant information from those documents. This data can be used to classify the documents as they arrive in Bipsync.

For example, each document in Canoe will be related to a specific Investment and if that Investment also exists in Bipsync, it will automatically be tagged for you. Documents in Canoe will have relevant dates and you can place these values into custom fields in Bipsync research documents.

This means the documents you import will effectively be tagged automatically. No manual effort will be needed at any point during the process. You can just log into Bipsync, click into an Investment, and all of its documents will appear complete with appropriate tags.

You can also get more specific by creating Custom Mappings which will be applied to relevant documents. These involve specifying conditions to first identify such documents, and then actions to subsequently apply if those conditions are met.

Is the document a ‘Capital Call Notice’? Then tag it with the ‘Capital Call Notice’ note type and share it with a specific team. Is the specific document type something that you want to manually review? Then share it with the reviewer, make it private and give it a label that indicates it still needs to be checked.

Mapping Canoe DocumentsYou can create as many of these mappings as necessary, so that ingested documents are stored and sorted in a way that suits your various workflows.

The Big Picture

Using Bipsync and Canoe together can help automate the collection and categorization of your documents. Gone are the days of manually downloading, uploading and tagging documents from Intralinks and other document portals. You can now stream those files into Bipsync, minimizing the manual work along the way.

You will also be utilizing the AI-driven features of Canoe that can process and pick out the relevant information from these files so that once these files reach Bipsync they will automatically be tagged, dated, and using the custom mappings they can be manipulated and shared in a variety of different ways.

Less time spent uploading and tagging files means more time for everything else.

If you’d like to enable this integration on your installation, please get in touch.