Exploring Common Allocator Use Cases
Operational Benefits
Keeping track of fund individuals
Key people move jobs all the time; GP fund managers and other key people working at the funds you invest in. Each move opens up a potential blind spot in your administration processes.
Instead of relying on separate CRM solutions, Bipsync allows allocators to easily tag and associate individuals and entities with many different data categories that you can define. The result is clear visibility into a completely contextualized universe of relationships between people, funds, types of funds, types of investment strategy – you name it. You can even track which other LPs are invested in those funds too.
Key Takeaway: There’s no getting around these kinds of admin tasks, but Bipsync makes them considerably faster, more accurate and up to date. This capability highlights the value of the Bipsync RMS as an operational dashboard, however allocators want to view and interrogate their investment universe.
Optimizing manager selection and due diligence processes
Workloads passing from your front-office to back-office teams is part and parcel of the manager selection process and associated due diligence (legal, tax, technical, etc.). Bipsync supports these operational workflows across a single solution, with extreme flexibility to customize so that highly detailed and proprietary checklists and progression rules can be both accommodated and optimized. Bipsync also enables shared workflows – defined by each allocator’s unique requirements – that allow each stage to be optimized and inspected, and facilitate seamless collaboration between different teams and professionals involved throughout.
Key Takeaway: Bipsync drives the operational workflows that support the evolution of investment ideas into allocated funds. That value endures through the life of the investment and beyond.
Exposing live operational data about invested funds across the team
Useful data should flow where it’s needed, like the live information about invested funds that’s typically served up by PMS (portfolio management software) systems. Operations teams will always need access to the PMS, but shouldn’t it be faster and easier for investment teams to gain high-level PMS insights than by having to ask for reports?
Bipsync can integrate with PMSs like Caissa, Burgiss, Solovis and others to expose key dashboard-level summary data – such as portfolio and accounting analytics – to the investment team who’d otherwise need to submit requests to ops team gatekeepers.
Key Takeaway: Bipsync makes it simpler to put the data you already have into the hands of those who need it, reducing cycles and saving time, effort and friction.
Surfacing the need-to-know actions from masses of documents
A mature and fully-operational endowment or foundation will contend with thousands if not millions of document artifacts. Many will be internally generated (in the form of research notes, calculations, etc.); others frequently captured and ingested from what their allocated GP funds are mandated to produce. It’s this external content from emails, admin portals and other sources that admin teams must wrestle with to extract and categorize pertinent data.
The cost of failing to do this accurately is significant, potentially incurring penalties and legal liability. What’s needed is a secure, centralized system that ensures key actions and events – e.g. capital calls, distributions, etc. – are never missed, and that feeds investment decisions with reliable data. This is what Bipsync delivers, allowing users to configure customized dashboards and widgets for fast, error-free information retrieval. This capability is further enhanced via Bipsync’s collaboration with Canoe Intelligence, allowing allocators to automatically retrieve and extract investment documents from multiple sources.
Key Takeaway: Bipsync streamlines the monitoring of invested funds by automating away high volumes of manual tasks.